Why is this important for you?
We know that many HR teams juggle multiple tools to meet the different needs of their teams, which leads to wasted time, data entry errors, and a lack of overall visibility. By connecting Skello to Lucca, our goal is simple: to save you time, make your HR data more reliable, and improve your teams' experience.
Skello is now connected to Lucca, allowing you to offer your employees, whether they are in the field or at headquarters, a comprehensive HR solution designed to meet all their needs. You can now centralize and synchronize your employee data automatically between the two tools for smooth, reliable HR management without manual re-entry.
How to connect Lucca to Skello?
The connection between Lucca and Skello is available to all our customers with the HR Expert package.
Connection tutorial: https://app.storylane.io/share/jupitefrgcz6
Skello: Obtain an API key from Skello
In order to install the connection, you first need to obtain two pieces of information from Skello:
Your organization's Skello ID
A Skello API key
To obtain these two pieces of information, contact your Skello representative.
These two items must be entered in the Skello connector configuration in Lucca. Without these items, the connector cannot be installed.
2. Lucca: Install the connector
The person performing this operation must have at least the following administrator permission: “Integration Administration” in the “Integrations” application.
Cogwheel > Other settings > Integrations
From the connectors module, add the Skello connector, create a new configuration, and follow the instructions. From a configuration, you can define the establishment(s) concerned by this synchronization.
3. Lucca: Check the flows between Lucca and Skello in your Lucca space.
The connector administration in your Lucca space also provides an interface for monitoring the integration flows of your installed connectors.
To do this, go to the “Integration logs” section. If you do not have access to this section, it means that your roles do not give you “Integration administration” permission. Please contact your administrator or Lucca support.
What happens once the connection is activated?
As soon as an employee is created, their personal or contractual information is modified in Lucca, or an amendment is added for an employee, everything is automatically updated in Skello in real time. These elements are only transmitted from Lucca to Skello.
When an employee leaves:
The day after the contract end date in Lucca, the employee is deactivated in Skello (unless a new contract starts immediately after).
The contract end date is entered on the last contract in Skello.
NB: Currently, employment contracts are not synchronized between Lucca and Skello. Only the start date of the first contract (when created in Skello) and the end date of the last contract (when deactivated in Skello) are synchronized. Therefore, only the information is transferred, not the documents.
Which fields will be populated in Skello from Lucca?
When creating or modifying an employee in Lucca:
The following data is sent to Skello:
First name
Last
Payroll number (mandatory in Skello; you can use the automatic payroll number generation tool in Lucca to make this easier).
Work email
Contract start date (main contract date)
Contract end date (main contract date)
By default, Skello automatically applies the following settings:
Contract type: Permanent
License: Standard employee
Working time: Standard, 0 hours/week
How can I synchronize more data or replace the default settings?
In order to synchronize more properties to Skello than the default list, a correspondence table is available on Lucca. To access it, simply go to the connector settings (Gear icon > Other settings > Integrations > Skello), select the configuration for which you want to fill in this correspondence table, and click on the “Correspondence table” tab.
This table contains the list of default data. This data cannot be modified as it is necessary for the connector to function properly.
Most of the Lucca employee data is available. Only custom data that is compound or has multiple occurrences is not available.
To add data to the list of data exchanged between Lucca and Skello, you must:
Click on “Add data” in the correspondence table
Select a Lucca employee data
Select a Skello user property
If the Lucca data is a list of values, you can enter correspondence codes. This means that for each entry in the Lucca value list, you can specify the expected value on the Skello side.
It is also possible to enter a default behavior. If there is no matching entry for a Lucca value, this default behavior will be applied. You can choose between a common default value or leave the Lucca entry value.
The next time a user is synchronized, the new data entered in the correspondence table will be added to the list of data that has already been synchronized.