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Creating a job

Creating a job in JOIN is a guided process. You publish a job posting and start receiving applications in a few steps. Available on desktop only.

You can create a job from several places in JOIN:

  1. Sidebar: click the blue Create job button at the bottom of the menu.

  2. Dashboard: click the + icon at the top right of the JOIN dashboard.

  3. Jobs tab: go to Jobs from the sidebar. Each sub-tab (Active, Drafts, Archived) shows a Create job button at the top right.

These buttons open the Job Ad Editor, which follows four main steps: Job details → Application form → Workflow → Hiring team.

As soon as you start, you can Save as draft at any time.

Job details

Job description

Create the job manually

If you want to keep control from the start, create the job manually. You fill in each section according to the tone, expectations and needs of the role:

  • Introduction: a brief presentation of the company and the role

  • Responsibilities: the main duties and tasks

  • Requirements: the expected skills, qualifications and experience

  • Benefits: what you offer. You can also click Copy from last created job to reuse elements

  • Conclusion: a closing message to invite people to apply

Use the text editor toolbar. Add bullet lists, links and highlighted elements.

Create the job with AI

If you want to get started faster, JOIN's Smart Job Ad Builder can generate the job details with AI.

  1. Enter the Job title

  2. Click Create job with AI at the bottom centre of the screen

  3. Choose a style: Professional style or Casual style

  4. The AI fills in the fields: Introduction, Responsibilities, Requirements, Benefits and Conclusion

  5. The AI also pre-fills fields in Additional information: Contract type, Category, Subcategory, Level, Skills

Check these fields carefully before continuing. To refine, click inside a field to display the Ask AI button: available options - Fix spelling and grammar, Shorten, Lengthen, Change tone.

You keep control. Edit, rewrite or delete any part of the generated content.

Additional information

Each field offers a dropdown menu to categorise the job and publish it correctly on Job boards:

  • Workplace: On-site, Remote or Hybrid. On-site and Hybrid require an office. Remote: choose Remote (anywhere) (no office required) or Remote (specific country).

  • Application form language: sets the language of the job posting and candidate communications

  • Category and Subcategory: select the most relevant option. If the category doesn't exist, choose Other

  • Contract type: Employee, Part-time, Freelance, Contract, Internship, Trainee programme, etc.

  • Level: from entry-level to executive

  • Salary (optional): add a minimum and maximum range

  • Skills: add relevant keywords

A job can only be linked to one office at a time. To publish in several locations, create a separate job for each office.

Application form

Application documents

  • CV: choose Required or Optional

  • Cover letter: choose Required, Optional or Hidden

Pre-screening questions

Pre-screening questions are questions added to the form, standard or custom, to collect key information early in the process.

Default questions

JOIN offers a list of ready-to-use questions. At the second step, two questions are added by default: Start date and Salary expectations. You choose their type: Optional, Required or Knockout (the application is automatically rejected if the answer doesn't match your criteria).

Workflow

Pipeline template

A pipeline groups together the stages of the hiring process. Select a template from the dropdown menu. Pipelines created in Settings > Pipelines appear here.

Application confirmation

Enable Auto-confirm application to automatically send an email as soon as a candidate applies. Use the Email template menu to choose the template to send.

Automatic emails are sent in the same language as the form. You can change the language in the Job details step.

Hiring team

Only users already added to your JOIN account are available. Use the Team members menu to add colleagues and assign them a role (Job Admin, Reviewer, Hiring Manager). Click Compare roles to see the permissions.

Choose a Contact person to appear as the contact on the published job posting. They are shown publicly, receive notifications of new applications and may receive questions from candidates. Showing a contact person can increase the number of applications by up to 15%.

Click Publish job posting to put the job live.

FAQ

Why can't I see AI suggestions?

AI features are not available for accounts with agency pricing.

Why can't I choose several locations or languages for a job?

JOIN supports only one location and one language per job. To publish in several locations or languages, create a separate job for each variant.

Do I need to add a salary to my job posting?

Adding a salary is optional, but recommended. Showing a range can increase the number of applications and allows the correct salary to be displayed on job boards.

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