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Member management

This guide explains how to manage your recruitment team and assign the right roles to collaborate during hiring. Available on desktop only.

In JOIN, managing your team is simple and flexible. You can invite an unlimited number of users, assign the right permissions and organise responsibilities by Job.

Inviting new team members from Skello

System Admins can invite new colleagues to JOIN at any time, with no limit on the number of users.

To invite a member:

From Skello, access the settings:

  • Go to Establishment settings > General settings > Permission levels & actions.

    • For quick access, click the arrow next to your initials at the top right of the screen and select the organisation's name from the dropdown menu.

  • For a licence level, in "Employee space action" enable "I can access the recruitment space".

Customising member rights from Join

When you invite or edit a user, you must assign them a Company role. This role defines their overall access level:

  • System Admin: full access to all features, settings and Job visibility

  • Standard: can create Jobs, access the Store and manage certain settings

  • Limited: read-only access to certain data

Only users with the System Admin company role can access and manage the Team section.

Assigning Jobs and Job-level roles

  • Standard and Limited users must be explicitly assigned to specific Jobs

  • System Admins can access all Jobs by default, even without assignment

To assign or manage Jobs:

  1. Click the number of Jobs under the Jobs column (e.g. 2 Jobs or Assign Jobs)

  2. To assign more Jobs, click + Assign and select Jobs from the dropdown menu

  3. Assign a Job-level role for each Job: Reviewer, Hiring Manager or Job Admin

  4. Click Assign to save the changes

System Admins must be explicitly assigned to a Job to receive the associated email notifications.

Job-level roles

  • Reviewer: can view the Job and candidates, submit scorecards and review applications

  • Hiring Manager: can do everything a Reviewer can do, plus edit the Job, assign candidates and make hiring decisions

  • Job Admin: has full access to the Job, candidates and Hiring team. This includes deleting applications and managing the Job's visibility

Removing users from a Job

From the Team section: click the number of Jobs next to their name, then click the role assigned to the Job and select Remove.

From the Jobs tab: open the options menu on the Job's card, click Edit, scroll down to the Hiring team and remove the user.

Editing or removing team members

To remove a team member:

  1. Go to Settings > Team

  2. Click the delete icon next to the user's name

  3. Confirm the removal. The system will ask you to assign a replacement if the user is the contact person for one or more Jobs

You cannot remove yourself from the team or delete the account Owner. Removed users can be re-invited at any time.

Contact person and Job notifications

To assign a contact person to a Job:

  1. Go to the Jobs tab

  2. Click the options menu on a Job card, then select Edit

  3. Scroll down to the Contact person section, then select a team member

The selected contact person appears on the job posting and receives email notifications when new applications are received.

FAQ

Why can't I remove a team member?

The user you're trying to remove is probably the only System Admin on your account. To remove this member, first assign that role to the account owner or another user.

Can I add and manage several users on my account?

Yes. There is no limit to the number of users you can invite to your account.

How does team collaboration work in JOIN?

With tags, comments and scorecards, you can easily share candidate profiles and evaluations with your team. Scorecard ratings also support collaborative decision-making.

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