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How to set up hour trackers in the establishment?
How to set up hour trackers in the establishment?

How to set up hour trackers and compensation for working hours

Updated over 3 months ago

Why is it important?

Hour trackers are used to manage working time compensation, also known as overtime recovery.


How do I activate hour trackers?

  1. Access hour trackers:

    • Go to Establishment settings > Trackers.

    • Click on the button to start the settings.

  2. General operation:

    • Additional hours compensation applies to employees on standard contracts with a defined hourly volume.

    • Additional hours are calculated from Monday to Sunday and adjusted weekly according to attendance or absences.

    • This does not apply to employees on fixed-day or Extra contracts.

A days-worked tracker is available for employees on day-rate contracts. The counter can be modified or reset to zero if additional hours are paid.

New employees:

  • Their hour tracker is automatically activated according to the contract start date.


How to set up hour trackers?

  1. Initialize trackers:

    • On activation, a window opens to initialize hour trackers.

  2. Activate hours surcharge (optional):

    • This option allows additional hours to be paid at the rate specified in the Collective Agreement.

    • For example, 10% overtime turns 1 hour of additional hours into 1 hour and 6 minutes of compensatory rest.

    • The bonus can be activated at start-up or at a later date.

  3. Choose the initialization week:

    • Select the Sunday preceding the first week of use.

    • The initialization date is always a Sunday, to record hours worked in a full week.

    • You can change the initialization date in the employee file > History / Counters > Hour tracker.

  4. Resume history:

    • Enter the number of hours worked before the tracker was activated.

    • Use the “+” and “-” buttons to add a positive or negative balance.

    • All boxes must be filled in (enter 0 for a zero balance).

    • Convert hours to decimal values (e.g. 4:30 = 4.5).

  5. Confirm activation:

    • Click on Validate to activate additional hours compensation.

It is not advisable to deactivate this feature after activation, as the hour tracker history will be erased.

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