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This article goes through the different meal compensation on Skello and how to set them up

Eléonore Prudhomme avatar
Written by Eléonore Prudhomme
Updated over a week ago

The topics covered in this article are :

  • The different types of meal compensation

  • Setting up your meal compensation

Depending on how your business operates, employees may be entitled to have their meals handled in various ways.

The settings for this can be found in Location settings.

  • Location settings ⚙️ > Basic rules > Meal settings

⚠️ If there are several locations within the same organisation: meal settings are specific to each location.

The different types of allowance

The first step in setting up meal compensation is to choose the type of allowance to which employees are entitled within the location.

Allowances available on Skello are : benefits in kind and compensation, compensation only, meal allowances and meal vouchers

Benefits in kind and compensation allowances

The location provides a meal to the employee either on the premises or by paying an allowance to compensate. If the employee is entitled to a meal but does not take it, the employer pays a compensatory allowance. 💡 Benefits in kind are also called "meals taken" in Skello.

⚠️ If this type of allowance is chosen in your meal setting in Skello, please make sure to read though the points listed here below as there are specificities to it.

💡What you need to know when choosing the type of allowance Benefits in kind and compensatory allowances :

  • Meals taken figure in the report, in the shifts on the schedule and in the time clock tab. They can therefore be modified according to the meals actually taken in the location by the employees, to trigger a compensatory allowance

  • The meals owed are calculated and figure in the report, according to the rules and criteria defined, and cannot be changed manually.

  • Compensatory allowance on the report = meals owed - meals taken (benefit in kind).

  • If a meal is taken during your shift, a meal icon will appear on the shift. This icon can be customized at the last stage of setting up meals.

If the location does not offer the option of a meal in kind, you can select Compensation only in the allowance types.

Meal allowances and meal vouchers

Meal allowances, also known as packed meals corresponds to a set amount given to the employee each month. The amount of a meal allowance can be set from the location settings ⚙️.

⚠️ The amount of the meal allowance will be the same for all locations within the organisation that use this type of compensation.

Meal vouchers : when the location distributes meal vouchers to employees. Skello calculates the number of meal vouchers to which they are entitled to.

⚠️It is not possible to define the amount of the meal voucher in Skello

Calculation and criteria rules

Calculation of meal compensation

The second stage of the set-up consists of defining the rules on which the calculation of the number of meals due each month will depend on.

Three calculation bases are proposed:

  • Number of days worked in the month : the predefined value is 1 meal/day but this value can be modified.

  • A monthly average : the same number of meals are covered every month, regardless of the number of days and hours worked.

  • The number of hours worked and the schedule for the month : the number of meals will depend whether the employee has worked on a time slot defined in the criteria and of the length of his shift

Calculation criteria

If the "Number of hours worked and the schedule for the month "is selected you need to define a calculation criteria.

By clicking on the drop-down menu, you can choose whether the calculation is based on :

  • The length of their shift

  • The hours your employee work

  • Both

Several criteria can then be defined to refine these calculation rules. These can be used to establish the working hours and/or length of their shift at which a meal should be automatically triggered.

When planned shifts meet the defined criteria, a meal taken is triggered in the report > Report tab >Pay elements tab > Meals column

💡 Up to 5 criterias can be added to redefine this automatic calculation and adapt it to the way your location operates.

⚠️ The criterias are cumulative: it is possible to trigger several meals, if the planned shifts meet several criterias

⚠️ Work shifts whose duration and/or timetable do not meet the criteria will not trigger a meal.

Example: employees of the above location are entitled to a meal if :

  • they work between 11.30am and 2.30pm

  • the length of their shift is between 0 and 5 hours

⚠️ If the employee starts the day at 2.30pm, he will not benefit of a meal

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