Where can I find the absences settings?
Access establishment settings by clicking on the cogwheel in the top right-hand corner of your Skello space, then go to Absences.
Absence Categories
Absence categories vary depending on whether overtime compensation is enabled or not in the establishment’s settings.
If Overtime Compensation is Enabled
Absences are divided into three categories:
Absences not included in the hour counter: Create a negative discrepancy in the counter (e.g., 30h worked + 5h authorized absence = balance of -5h).
Absences included in the hour counter: Count as actual working time without affecting the total weekly hours (e.g., full-week CFA).
Absences that have no effect on the tracker: Have no impact on the total hours (e.g., on-call duty, break, weekly rest).
How to modify an absence’s inclusion in the hour counter?
Click on the gear icon at the top right of your screen.
Select Absences.
Drag the absence to the desired column.
Once the absence is moved, select the date from which you want to recalculate the hour counter.
👉 Note: Not all absences can be moved between categories.
If Overtime Compensation is Not Enabled
Absences are classified into three categories:
Absences compensated by the employer
Absences compensated by a third party
Uncompensated absences
To change an absence's category, simply drag and drop it to the desired category.
Activate/deactivate an absence reason
The list of absences covers all the reasons commonly used to justify an employee's absence. In the parameters, you can activate or deactivate unused absence categories so that they no longer appear when an absence is added to the schedule.
Good to know
It is not possible to customize the name of an absence or add a new one.
It is not possible to change the colors of absence shifts on the schedule.
Maintaining meal allowance during absences
To maintain meal allowance, check the Compensatory allowance box to the right of the absence reason.
Option enabled: When an absence is scheduled, compensation for a meal is automatically triggered on the report.
The payment of a meal during an absence does not take into account the compensation parameters defined for work shifts.
Establishment settings > Rules > Meal settings
Set up meals in my establishment
Define the absences your employees can request
Select the absence reasons that your employees can select when making absence requests from the web or mobile app. Activate an absence reason by checking the "Can be requested by the employee" column. Some absences are mandatory and cannot be deactivated for legal reasons.
Activate / deactivate the acquisition of paid leave in case of absence
You can choose which absences entitle employees to paid leave by checking or unchecking the "Allows leave acquisition" column.
Some absences mandatorily trigger acquisition, notably: non-occupational sick leave, occupational sick leave, adoption leave, maternity leave, paternity leave, paid leave.
The paid time off tracker can be modified manually if a company agreement so provides.
Paid time off can only be acquired if paid time off trackers are enabled in the establishment's settings.
To find out how to plan absences once they have been set up in the establishment, consult this article: Planning absences