In JOIN, a pipeline represents the journey of an Application. It starts when a Candidate applies. It ends when the Application is hired or rejected.

Each Pipeline stage reflects a step in your Hiring process. Examples: Pre-screening, Phone interview, Assessment, Offer and Hired.

With Pipelines, you can:

You can access Pipelines in two ways:

The default pipeline is the workflow automatically applied to all new Jobs, unless you change it while creating or editing the Job.

JOIN includes three default Pipeline stages. They can neither be deleted nor renamed:

These stages are present in every pipeline. You can add custom stages between them, but these three stages remain mandatory in every Pipeline template.

To create a pipeline:

You can enable two optional settings:

Only Users with the System Admin or Standard roles can create, edit or delete Pipeline templates. Limited users cannot edit templates, but they can move Candidates between stages for a specific Job.

To edit an existing pipeline:

You can: change the pipeline name, add, delete and reorder stages, assign or reassign Stage types, use suggested labels or create your own, enable Default pipeline, enable Auto-reject applications if needed.

When you edit a pipeline that is already in use, the changes apply to all associated Jobs. If you delete a stage with active Candidates, you'll need to reassign them to another stage before saving.

Once a Job is published, manage its pipeline from the Applications sub-tab. You can:

In Cards view, each column corresponds to a Pipeline stage. Applications are displayed as cards. You can drag cards to move Candidates, use checkboxes to select several Candidates, and click the options menu to access: Move to, Reject, Add tags, Add notes, Export, Delete applications.

Delete Applications is irreversible. Only use this action when an Application no longer needs to be kept or tracked.

Rejected Applications can be restored, but Rejection emails already sent cannot be recalled. Candidates are not notified when they move from one stage to another.

In Table view, each row corresponds to a Candidate, with columns for: Name, Stage, Email, Candidate country, GDPR status, Source, Tags, CV.

To use table view: click the Display settings icon, select Display as > Table. You can sort and filter columns, click the Stage cell to move Candidates between stages, and select several Applications for bulk actions.

To filter Applications:

Use the toggle at the top of the view to switch between active Applications and rejected Applications. You can move Candidates from the rejected view to any stage using the Undo rejection option.

You can restore a Candidate with the Undo rejection option. The Application then returns to its previous stage.

It's permanent. The Application will be deleted and cannot be restored.

Yes. You can edit Pipelines in Settings > Pipelines, even for Jobs already published.

Yes. Select several Candidates to Move, Reject, Add tags, Export or Delete.

Click Filters in the Applications sub-tab and use fields such as Pipeline stage, Tags, Candidate country or Source.

No. JOIN does not send automatic notifications, unless you have configured certain available automations.

The auto-rejection feature is automatically enabled for companies that have been inactive for 90 days. This feature ensures Candidates receive a response without excessive delay. After 90 days of inactivity, the feature is enabled with a default period of 3 weeks for Candidates sitting in Pre-screening. A notification email informs you that auto-rejection has been enabled. To avoid automatic rejections, adjust your Pipeline settings or move Candidates out of the Pre-screening stage.