With the holiday tracker, you can select which holidays you want to be “guaranteed,” keep track of the hours your employees have worked and/or taken off on holidays throughout the year, and automatically calculate any hours of compensatory time off they may have earned.

This article explains how to:

ℹ️ Note: the holiday tracker and holiday customization are only available with the Premium plan.

Go to Location settings ⚙️ > Rules > Trackers, then turn on the holiday tracker at the bottom of the page. 👇

Next, you must set which holidays you want to be “guaranteed” by clicking on the dropdown menu on the right, then defining how you want your employees to be compensated for each holiday (payment or compensatory time off.) Once you have finished adjusting these settings, you will find a summary on the “Trackers” tab in your location settings. 👇

The default list will only include the national holidays of the country where your establishment is located, but you can also add custom holidays to reflect local legislation.

To do so, click "Add a custom bank holiday" in the bottom left corner of the holiday settings window, and select the dates you wish to add. 👇

⚠️ You can only activate and/or change the holiday tracker settings for the current year. The holiday tracker settings cannot be modified retroactively.

There are two ways to change the settings:

Go to Location settings ⚙️ > Rules > Trackers, then click on the pencil icon in the top right corner of the holiday tracker. 👇

This will open a window where you can make any necessary changes to the settings.

⚠️ Modifying the holiday tracker settings from the location settings will change all trackers, including any that may have been adjusted individually.

You can also adjust the settings for one or more individual employees.

Go to your employee’s holiday tracker: Employee > History/Trackers > Holiday Tracker.

There, you can adjust the settings (guaranteed holidays and type of compensation) for the employee by clicking on the boxes in the table that you wish to modify.

⚠️ Modifying the holiday tracker settings from the location settings will change all trackers, including those that may have been adjusted individually.

Go to the employee’s holiday tracker: Employee > History/Trackers > Holiday tracker.

Here, you can see the current status of your employee’s holiday tracker. 👇

ℹ️ In order to have a Holiday Tracker tab, your employee must:

On the “Report” tab, in the “Hours paid at a premium rate” column, you can find a breakdown of hours worked on holidays during the relevant period by placing your cursor on the appropriate row.

In the Excel file, you will find the same breakdown of holiday hours in these two columns.