Why is it important?
Hour trackers are used to keep track of the hours worked over and under by employees, as part of their overtime compensation.
Requirements for activating the hour tracker
Activation of overtime compensation:
Ensure that overtime compensation (with or without premium) is enabled in the establishment's settings.
Employee contract:
The contract must contain a volume of hours worked per week, or a number of days worked per year (for employees on a day package).
Additional hours are calculated from Monday to Sunday, based on the weekly hours specified in the employee's contract. The balance on the tracker corresponds to the number of hours worked minus the contractual weekly volume.
Employees on EXTRA contracts may not have an hour tracker.
New employee:
The tracker is automatically activated on the Sunday preceding the contract start date.
If the employee has no contract, or a contract with no start date, you will need to manually select the tracker start date in the employee file.
How do I track the hour tracker?
From the schedule
Access the hours balance:
From the week and employee views of the schedule, click on Trackers on the right.
The balance shown in orange corresponds to the additional hours accumulated by the employee at the end of the week.
You can schedule shifts according to the counter balance to make up or recover hours.
The tracker balance displayed on the schedule cannot be modified manually. To modify it, go to the employee's file or from the report.
From the employee file
Access the tracker:
Go to the employee file > History/Counters > Hour tracker.
The hour tracker allows you to track weekly hours worked, absences and manual changes.
When overtime compensation is activated with mark-up, the hour tracker includes a line for total overtime hours after mark-up.
How do I modify the hour tracker?
From the employee file
Manual modification:
Go to the employee file > History/Counters > Hour tracker.
On the Manual tracker modifications line, select a week to modify and click on the corresponding box.
Enter the number of hours to be added or subtracted (with decimals) and confirm.
Once a modification has been validated, it cannot be cancelled. To return to the original balance, perform a reverse modification.
From the report
Mass modification:
If the modification concerns several employees, go to the Report > Update trackers tab.